Respecting your privacy – Oakville Galleries’s Privacy Policy

Our commitment to you
Oakville Galleries remains committed to protecting the privacy of the personal information of its stakeholders, volunteers and employees. We value the trust of those we deal with, and of the public, and recognize that maintaining this trust requires that we be transparent and accountable in how we treat the information that you choose to share with us.

Throughout our fundraising, membership, sponsorship, marketing and communication initiatives we frequently gather and use personal information. This information is carefully protected and that any use or other dealing with this information is subject to an individual’s or corporation’s consent. Our privacy practices are designed to achieve this.

Our staff are only authorized to access personal information based on their need to deal with the information for the reason(s) for which it was obtained. Safeguards are in place to ensure that the information is not disclosed or shared more widely than is necessary to achieve the purpose for which it was gathered. Measures are taken to ensure the integrity of this information is maintained and to prevent it from being lost or destroyed.

Oakville Galleries collects, uses and discloses personal information only for the purposes that a reasonable person would consider appropriate in light of the circumstances. Namely, this covers the issuance of official receipts for charitable purposes, T4As (Supplementary Income Statement) for honoraria, disclosures on our T3010A (Charity Return) and for public recognition purposes.

In the event that we would like to contact you in a different format than you are used to or to convey information that we think you would be interested in, we will contact you first to ensure that we have your consent to do so. We routinely offer individuals we deal with the opportunity to opt not to have their information shared for purposes beyond those for which it was explicitly collected.

We adhere to all legislative requirements with respect to protecting your privacy. We do not rent, sell or trade our mailing, membership or donor lists.

The information you provide Oakville Galleries will be used to deliver services and to keep you informed and up to date on activities including funding needs and programs, exhibitions, educational programmes, sponsorship opportunities, special events, matching gift opportunities and more. If at any time you wish to be removed from any of our lists simply contact us by phone at 905.844.4402 or via e-mail at info@oakvillegalleries.com and we will gladly accommodate your request.

Defining personal information
By definition, “personal information” is any information that can be used to distinguish, identify or contact a specific individual. This information can include an individual’s opinions or beliefs, as well as facts about, or related to, the individual. (Exceptions: business contact information and certain publicly available information, such as names, addresses and telephone numbers as published in telephone directories, are not considered personal information).

Electronic protection
Oakville Galleries uses password protocols and encryption software to protect personal and other information we receive electronically. Our software is routinely updated to maximize protection of such information and is stored offsite for maximum security.

Updating of privacy policy
We regularly review our privacy practices for our various activities and update our policy accordingly. Please check this website on an on-going basis for information on our most up-to-date practices.

Contact information
Questions, concerns or complaints relate to this Privacy Policy on the treatment of personal information should be e-mailed to info@oakvillegalleries.com attention: Privacy Officer.

Further information on privacy and your rights in regards to your personal information may be found on the website of the Office of the Privacy Commissioner of Canada at www.privcom.gc.ca.